Introduction
Our mission is to create a platform that helps people around the world organising events and simplifying the decision making process.
We protect your personal information using
industry-standard safeguards.
We may share your information with your consent or as required by law, and we
will always let you know when we make significant changes to this Privacy
Policy.
Maintaining your trust is our top priority, so we adhere to the following
principles to protect your privacy:
• We protect your personal information and will only provide
it to third parties: (1) with your consent; (2) where it is necessary to carry
out your instructions; (3) as reasonably necessary in order to provide our
features and functionality to you; (4) when we reasonably believe it is
required by law, subpoena or other legal process; or (5) as necessary to
enforce our User Agreement or protect the rights, property, or safety of EzyVote,
our users and the public.
• We have implemented appropriate security safeguards
designed to protect your information in accordance with industry standards.
This Privacy Policy applies to EzyVote.com and the EzyVote mobile application
and all other EzyVote websites, apps, developer platforms and other products
and services (collectively the “Services”). We may modify this Privacy Policy
from time to time, and if we make material changes to it, we will provide
notice through our Service, or by other means so that you may review the changes
before you continue to use our Services. If you object to any changes, you may
close your account. Continuing to use our Services after we publish or
communicate a notice about any changes to this Privacy Policy means that you
are consenting to the changes.
1. What information we collect
1.1. Data Controllers
Our Privacy Policy applies to any Member
or Visitor. We collect information when you use our Services to offer you a
personalized and relevant experience, including growing your network and enabling
business opportunities.
The personal information provided to or collected by our Services is controlled
by Sharenation Limited, 42 Leeward Court, Asher Way, E1W 2JZ London. If you
have any concern about providing information to us or having such information
displayed on our Services or otherwise used in any manner permitted in this
Privacy Policy and the User Agreement, you should not become a Member, visit
our websites, apps or otherwise use our Services. If you have already
registered, you can close your accounts
We collect your personal information in the following ways:
1.2. Registration
When you create an account with us, we
collect information (including your name, email address, and password).
To create an account on EzyVote, you must provide us with at least your name,
email address and a password and agree to this Privacy
Policy, which governs how we treat your information. You may provide additional
information during the registration flow to help you build your profile and to provide you more customized
services (for example: language-specific profile pages, updates, content, more
relevant ads etc.). You understand that, by creating an
account, we and others will be able to identify you by your EzyVote profile. We
may also ask for your credit card details if you purchase certain additional
services.
1.3. Profile Information
We collect information when you fill out a
profile. A complete EzyVote profile that includes personal details helps you
get found by other people for opportunities.
1.4. Customer Service
We collect information when you contact us
for customer support.
When you contact our customer support services, we may have to access your
messages, Groups and other contributions to our Services and collect the
information we need to categorize your question, respond to it, and, if
applicable, investigate any breach of this Privacy Policy. We also use this
information to track potential problems and trends and customize our support
responses to better serve you. We do not use this information for advertising.
1.5. Using the EzyVote Sites and Applications
We collect information when you visit our,
use our mobile applications, and interact with advertising on and off our
Services.
We collect information when you use (whether as a Member or a Visitor) our
websites, applications, our platform or other Services. For example, we collect
information when you view or click on ads on and off our Services, perform a
search, import your address book, join and participate in groups, participate
in polls, install one of our mobile applications and share articles on our
Services. If you are logged in on EzyVote.com, or another Service or one of our
cookies on your device identifies you, your usage information and the log data
described in Section 1.10 of this policy, such as your IP address, will be
associated by us with your account. Even if you’re not logged into a Service,
we log information about devices used to access our Services, including IP
address.
1.6. Using Third-Party Services and Visiting Third-Party Sites
We collect information when you use your
account to sign in to other sites or services, and when you view web pages that
include our plugins and cookies.
You allow us to receive information when you use your account to log in to a
third-party website or application. Also, when you visit a third-party site
that embeds our social plugins we receive information that those pages
have loaded in your web browser. If you are logged in as a Member when you
visit sites with our plugins, we use this information to recommend tailored
content to you. We will use this information to personalize the functionality
we provide on third-party sites. Our retention of this data is addressed in
Section 3.2. We may provide reports containing aggregated impression
information to companies hosting our plugins and similar technologies to help
them measure traffic to their websites, but no personal data.
You also allow us to receive information about your visits and interaction with
the sites and services of our partners that include our cookies and similar
technologies, unless you opt out. If you are not a Member, we rely on the
online terms between you and our partners.
1.7. Cookies
We use cookies and similar technologies to
collect information.
As described in our Cookie Policy, we use cookies and similar technologies,
including mobile application identifiers, to help us recognize you across
different Services, learn about your interests both on and off our Services,
improve your experience, increase security, measure use and effectiveness of
our Services, and serve advertising. You can control cookies through your
browser settings and other tools. By visiting our Services, you consent to the
placement of cookies and beacons in your browser and HTML-based emails in
accordance with this Privacy Policy, which incorporates by reference our Cookie
Policy.
1.8. Advertising Technologies and Web Beacons
We use advertising technologies and web
beacons to collect information. We give you a number of ways to opt out of
targeted ads, including through the Ad Choices icon shown with any ads we serve
on third-party sites. If you do not want us to track your behavior on
third-party sites, you can opt out. If you do not opt out, you consent to our
use of beacons and other advertising technologies.
We target (and measure the performance of) ads to Members, Visitors and others
both on and off of our Services through a variety of ad networks and ad
exchanges, using the following, whether separately or combined:
• Advertising technologies on and off of our Services, like
web beacons, pixels, ad tags, cookies, and mobile identifiers as permitted by
mobile platforms;
• Member-provided profile and contact information and
categories
• Information inferred from a Member‘s profile;
• Your use of our Services and log files generated as
described in Section 1.10;
• Information from 3rd parties (e.g. advertising partners,
publishers and data aggregators) which we use in addition to the information
from our cookies (and similar technologies), your profile and use of our
Services.
We do not share your personal information with any third-party advertisers or
ad networks for advertising without your separate permission. Note that, as
described in Section 2.6, your profile is visible to other Members and through
public search depending on your settings. Also, advertising partners may
associate personal information collected by the advertiser directly from you
with our cookies and similar technologies. In such instances, we contractually
require such advertisers to obtain your explicit opt-in consent before doing so.
We may show you sponsored content in your network update stream (NUS), which
will be designated as sponsored content and will behave like other NUS updates.
If you take social action (for example, if you “like” or “comment” on the
sponsored content), your action may be seen by your network and other Members
who are shown the sponsored content after you have acted on it.
We adhere to self-regulatory principles for interest based advertising. If you
wish to not receive targeted ads from most third party companies, you may
opt-out. Please note this does not opt you out of being served advertising. You
will continue to receive generic ads or targeted ads by companies not listed
with these opt-out tools. You can also opt out specifically from our use of
cookies and similar technologies to track your behavior on third party sites.
1.9. Log Files, IP Addresses, and Information About Your Computer and
Mobile Device
We collect information from the devices
and networks that you use to access our Services.
When you visit or leave our Services (whether as a Member or Visitor) by
clicking a hyperlink or when you view a third-party site that includes our
plugin or cookies (or similar technology), we automatically receive the URL of
the site from which you came or the one to which you are directed. Also,
advertisers receive the URL of the page that you are on when you click an ad on
or through our Services. We also receive the internet protocol (“IP”) address
of your computer or the proxy server that you use to access the web, your
computer operating system details, your type of web browser, your mobile device
(including your mobile device identifier provided by your mobile device
operating system), your mobile operating system (if you are accessing EzyVote
using a mobile device), and the name of your ISP or your mobile carrier. We may
also receive location data passed to us from third-party services or
GPS-enabled devices that you have set up, which we use to show you local
information on our mobile applications and for fraud prevention and security
purposes. Most mobile devices allow you to prevent real time location data
being sent to us, and of course we will honor your settings.
In the case of our Android apps, you will be provided notice of the types of
data (e.g. location) that will be sent to us. If you choose to use our app
after this notice, we process this data to enable registration or preview
product features for you. If you choose not to become a Member, we will delete
this information.
1.10. Other
We are constantly innovating to improve
our Services, which means we may create new ways to collect information on the
Services.
Our Services are a dynamic, innovative environment, which means we are always
seeking to improve the Services we offer you. We often introduce new features,
some of which may result in the collection of new information. Furthermore, new
partnerships or corporate acquisitions may result in new features, and we may
potentially collect new types of information. If we start collecting
substantially new types of personal information and materially change how we
handle your data, we will modify this Privacy Policy and notify you in
accordance with Section 4.3.
2. How we use your personal information
2.1. Consent to EzyVote Processing Information About You
You agree that information you provide on
your profile can be seen by others and used by us as described in this Privacy
Policy and our User Agreement.
The personal information that you provide to us may reveal or allow others to
identify aspects of your life that are not expressly stated on your profile
(for example, your picture or your name may reveal your gender). By providing
personal information to us when you create or update your account and profile,
you are expressly and voluntarily accepting the terms and conditions of our
User Agreement and freely accepting and agreeing to our processing of your
personal information in ways set out by this Privacy Policy. Supplying to us
any information deemed “sensitive” by applicable law is entirely voluntary on
your part. You can withdraw or modify your consent to our collection and
processing of the information you provide at any time, in accordance with the
terms of this Privacy Policy and the User Agreement, by changing your account
settings or your profile on EzyVote , or by closing your EzyVote accounts.
2.2. EzyVote Communications
We communicate with you using EzyVote
messaging, email, and other ways available to us. We may send you messages
relating to the availability of the Services, security, or other
service-related issues. We also may send promotional messages to your EzyVote
inbox. You can change your email settings at any time.
We communicate with you through email, notices posted on the EzyVote websites
or apps, messages to your EzyVote inbox, and other means available through the
Services, including mobile text messages and push notifications. Examples of
these communications include: (1) welcome and engagement communications -
informing you about how to best use our Services, new features, updates about
other Members you are connected to and their actions, etc.; (2) service
communications - these will cover service availability, security, and other
issues about the functioning of our Services; (3) promotional communications -
these include both email and messages (messages are only delivered to your EzyVote
inbox), and may contain promotional information directly or on behalf of our
partners. These messages will be sent to you based on your profile information
and messaging preferences. We track the open rate of your messages to provide
your messages acceptance score. You may change your email and contact
preferences at any time by signing into your account and changing your EzyVote
email settings. You can also opt out of promotional messages by sending a
request to EzyVote Help Center.
Please be aware that you cannot opt out of receiving service messages from us.
2.3. User Communications
With certain communications you send on
our Services, the recipient can see your name, email address, and some network
information.
Many communications that you initiate through our Services (for example, an
invitation sent to a non-Member) will list your name and primary email address
in the header of the message. Messages you initiate may also provide the
recipient with aggregate information about your network (for example, how many
people are in your network). Other communications that you initiate through the
Services, like a request for an introduction, will list your name as the
initiator but will not include your personal email address contact information.
Once you have connected with an individual, regardless of who sent the
invitation, your contact information will be shared with that individual.
We use automatic scanning technology to help protect you and other Members.
Such technology checks links and other content in your messages, network
updates and Group contributions to help us identify and block malicious links
and malware, reduce spam and optimize the delivery of our Services.
2.4. Service Development; Customized Experience
We use the information and content you
provide to us to conduct research and development and to customize your
experience and try to make it relevant and useful to you.
We use information and content that you and other Members provide to us to
conduct research and development for the improvement of our Services in order
to provide you and other Members and Visitors with a better, more intuitive
experience and drive membership growth and engagement on our Services and to
help connect professionals to economic opportunity.
We also customize your experience and the experiences of others on our
Services. For example, when you sign in to your account, we may display the
names and photos of new Members who have recently joined your network or recent
updates from your connections and companies you follow. We try to show you
content, such as news and presentations that is relevant to you. We also use
Members information and content for invitations and communications promoting
our Services that are tailored to the recipient.
2.5. Sharing Information with Affiliates
We share your information across our
different Services, among companies in the EzyVote family.
We may share your personal information with our affiliates (meaning entities
controlled by, controlling or under common control with EzyVote) outside of the
EzyVote entity that is your data controller as reasonably necessary to provide
the Services. You are consenting to this sharing.
2.6. Sharing Information with Third Parties
Any information you put on your profile
and any content you post on EzyVote may be seen by others.
We don’t provide any of your non-public information (like your email address)
to third parties without your consent, unless required by law, or as described
in Sections 2.6 and 2.14 of this Policy.
Other people may find your EzyVote profile information through search engines
(you can choose which parts of your public profile are accessible to public
search engines in your settings), or use services like Twitter in conjunction
with your EzyVote account.
We offer a “public profile” feature that allows you as a Member to publish
portions of your profile to the public Internet. This public profile will be
indexed and displayed through public search engines when someone searches for
your name. You may choose the parts of your profile that search engines index
or completely opt out of this feature in your EzyVote account settings. However,
third-party search engines may not automatically update their caches, which may
contain old public profile information. Unless you delete them, your profiles
on EzyVote.com and our corresponding app are always viewable on the respective
Services.
The visibility of your profile to other Members depends on your degree of
connection with the viewing Member, the subscriptions they may have, their
usage of the Services, access channels and search types (e.g. by name or by
keyword). For example, first degree connections can see your full profile and
contact information. Others have more limited access, as detailed in our Help
Center.
We do not rent or sell personal information that you have not posted on our
Services, except as described in this Privacy Policy. We will not disclose
personal information that is not published to your profile or generated through
engagement with our other services, except to carry out your instructions (for
example, to process payment information) or unless we have your separate
consent, unless we have a good faith belief that disclosure is permitted by law
or is reasonably necessary to: (1) comply with a legal requirement or process,
including, but not limited to, civil and criminal subpoenas, court orders or
other compulsory disclosures; (2) enforce this Privacy Policy or our User
Agreement; (3) respond to claims of a violation of the rights of third parties;
(4) respond to Member service inquiries; or (5) protect the rights, property,
or safety of EzyVote, our Services, our Members, Visitors, or the public. See
Section 2.14 for additional details about our compliance with legal requests
for information.
We support middleware providers that offer archiving solutions to firms subject
to legal and regulatory archiving requirements, which, with your permission,
facilitate the archiving of your communications and other activity by a third
party for compliance purposes. Content distributed through our sharing features
and third-party integrations may result in displaying some of your personal
information outside of our Services. For example, when you post content to a
Group that is open for public discussion, your content, including your name as
the contributor, may be displayed in search engine results.
Also, if you have opted to bind any of your Service accounts to your Twitter,
Facebook or other similar account, you can easily share content from our
Services to these third party services, in accordance with your account
settings (which you may change at any time) and respective policies of these
third parties. Further, we allow third parties to look-up profile information
(subject to your privacy settings) using your email address or first and last
name information through its profile API (see Section 2.7. below).
Third parties (for example, your email provider) may give you the option to
upload certain information in your contacts stored with us onto their own
service. If you choose to share your contacts in this way, you will be granting
your third party provider the right to store, access, disclose and use your
these contacts in the ways described in such third party's terms and privacy
policy.
2.7. Polls and Surveys
We conduct our own surveys and polls and
also help third parties do this type of research. Your participation in surveys
or polls is up to you. You may also opt out of getting invitations to
participate in surveys.
Polls and Surveys may be conducted by us, Members, or third parties. Some third
parties may target advertisements to you on the results page based on your
answers in the poll. We or third parties may follow up with you via messages
regarding your participation unless you have opted out of receiving messages
messages. We may use third parties to deliver incentives to you to participate
in surveys or polls. If the delivery of incentives requires your contact
information, you may be asked to provide personal information to the third
party fulfilling the incentive offer, which will be used only for the purpose
of delivering incentives and verifying your contact information. It is up to
you whether you provide this information, or whether you desire to take
advantage of an incentive. Your consent to use any personal information for the
purposes set forth in the poll or survey will be explicitly requested by the
party conducting it. You may opt out of participating in surveys by changing
your settings to stop receiving these inquiries and requests.
2.8. Compliance with Legal Process and Other Disclosures
We may disclose your personal information
if compelled by law, subpoena, or other legal process, or if necessary to
enforce our User Agreement.
It is possible that we may need to disclose personal information, profile
information, or information about your activities as a Member or Visitor when
required by law, subpoena, or other legal process, whether in the United
States, Ireland, or other jurisdictions, or if we have a good faith belief that
disclosure is reasonably necessary to (1) investigate, prevent, or take action
regarding suspected or actual illegal activities or to assist government
enforcement agencies; (2) enforce the User Agreement, investigate and defend
ourselves against any third-party claims or allegations, or protect the
security or integrity of our Service; or (3) exercise or protect the rights,
property, or safety of EzyVote, our Members, personnel, or others. We attempt
to notify Members about legal demands for their personal information when
appropriate in our judgment, unless prohibited by law or court order or when
the request is an emergency. In light of our principles, we may dispute such
demands when we believe, in our discretion, that the requests are overbroad,
vague or lack proper authority, but do not commit to challenge every demand.
2.9. Disclosures to Others as the Result of a Change in Control or
Sale of EzyVote
If there is a change in control or sale of
all or part of EzyVote, we may share your information with a third party, who
will have the right to use that information in line with this Privacy Policy.
We may also disclose your personal information to a third party as part of a
sale of the assets of EzyVote Corporation, a subsidiary, or division, or as the
result of a change in control of the company or one of its affiliates, or in
preparation for any of these events. Any third party to which we transfers or
sells our assets will have the right to continue to use the personal and other
information that you provide to us in the manner set out in this Privacy Policy.
2.10. Service Providers
We may employ third parties to help us
with the Services
We may employ third party companies and individuals to facilitate our Services
(e.g. maintenance, analysis, audit, marketing and development). These third
parties have limited access to your information only to perform these tasks on
our behalf and are obligated to EzyVote not to disclose or use it for other
purposes.
2.11. Data Processing Outside Your Country
We may process your information outside
the country where you live.
We may transfer your information and process it outside your country of residence,
wherever EzyVote, its affiliates and service providers operate.
3. Your Choices & Obligations
3.1. Rights to Access, Correct, or Delete Your Information, and Closing
Your Account
You can change your EzyVote information at
any time by editing your profile, deleting content that you have posted, or by
closing your account. You can also ask us for additional information we may
have about your account.
You have a right to (1) access, modify, correct, or delete your personal
information controlled by EzyVote regarding your profile, (2) change or remove
your content, and (3) close your account. You can request your personal
information that is not viewable on your profile or readily accessible to you
(for example, your IP access logs) through EzyVote‘s Help Center. If you close
your account(s), your information will generally be removed from the Service
within 24 hours. We generally delete closed account information and will
de-personalize any logs or other backup information through the deletion
process within 30 days of account closure, except as noted below.
Please note: Information you have shared with others (for example, through
messages, network updates, content sharing, or Groups) or that others have
copied may also remain visible after you have closed your account or deleted
the information from your own profile. Groups content associated with closed
accounts will show an unknown user as the source. In addition, you may not be
able to access, correct, or eliminate any information about you that other
Members copied or exported out of our Services, because this information may
not be in our control. Your public profile may be displayed in search engine
results until the search engine refreshes its cache.
3.2. Data Retention
We keep your information for as long as
your account is active or as needed. For example, we may keep certain
information even after you close your account if it is necessary to comply with
our legal obligations, meet regulatory requirements, resolve disputes, prevent
fraud and abuse, or enforce this agreement.
We retain the personal information you provide while your account is in
existence or as needed to provide you services. We may retain your personal
information even after you have closed your account if retention is reasonably
necessary to comply with our legal obligations, meet regulatory requirements,
resolve disputes between Members, prevent fraud and abuse, or enforce this
Privacy Policy and our User Agreement. We may retain personal information, for
a limited period of time, if requested by law enforcement. Our Customer Service
may retain information for as long as is necessary to provide support-related
reporting and trend analysis only, but we generally delete or de-personalize
closed account data consistent with Section 3.1., except in the case of our
plugin impression data (i.e., the information that you visited on sites
carrying our social plugin, but which you did not click on), which we
de-personalize within 7 days (although we do maintain 30 days worth of
webserver logs for security, debugging, and site stability purposes only) by
creating aggregate data sets that cannot be traced back to individuals.
4. Important Information
4.1. Minimum Age
You have to meet EzyVote’s minimum age
requirements to create an account.
Visit our Safety Center for tips on using EzyVote smartly and securely.
As described in Section 2.1 of the User Agreement, persons must be of Minimum
Age to use EzyVote.
4.2. Changes to this Privacy Policy
We will notify you when we change this
Privacy Policy.
We may change this Privacy Policy from time to time. If we make significant
changes in the way we treat your personal information, or to the Privacy
Policy, we will provide notice to you on the Services or by some other means,
such as email. Please review the changes carefully. If you agree to the
changes, simply continue to use our Services. If you object to any of the
changes to our terms and you no longer wish to use our Services, you may close
your account(s). Unless stated otherwise, our current Privacy Policy applies to
all information that we have about you and your account. Using our Services
after a notice of changes has been communicated to you or published on our
Services shall constitute consent to the changed terms or practices.
4.3. California's Shine the Light Law
We don’t share any of your personal
information with third parties for direct marketing.
California Civil Code Section 1798.83, known as the “Shine The Light” law,
permits our customers who are California residents to request and obtain from
us a list of what personal information (if any) we disclosed to third parties
for direct marketing purposes in the preceding calendar year and the names and
addresses of those third parties. Requests may be made only once a year and are
free of charge. Under Section 1798.83, we currently do not share any personal
information with third parties for their direct marketing purposes.
4.4. Security
We take privacy and security seriously and
have enabled HTTPS access to our site (turn on HTTPS), in addition to existing
SSL access over mobile devices. Also, please know that the Internet is not a
secure environment, so be careful and select strong passwords.
We have implemented security safeguards designed to protect the personal
information that you provide in accordance with industry standards. Access to
your data on our Services is password-protected, and data such as credit card
information is protected by SSL encryption when it is exchanged between your
web browser and the Services. We also offer secure https access to the EzyVote.com
website. To protect any data you store on our servers, we also regularly
monitor our system for possible vulnerabilities and attacks, and we use a
tier-one secured-access data center. However, since the Internet is not a 100%
secure environment, we cannot ensure or warrant the security of any information
that you transmit to us. There is no guarantee that information may not be
accessed, disclosed, altered, or destroyed by breach of any of our physical,
technical, or managerial safeguards. It is your responsibility to protect the
security of your login information. Please note that emails, instant messaging,
and similar means of communication with other Members are not encrypted, and we
strongly advise you not to communicate any confidential information through
these means. Please help keep your account safe by using a strong password.